Pursuant to article 13 of Regulation (EU) 2016/679, we inform you that the personal data acquired are processed, also through automated means, by Politecnico di Milano – Communication and External Relations, for the participation to the event, and for communication on future events, initiatives and activities of Politecnico.
The Data controller of Politecnico di Milano is the General Manager upon authorization of the pro-tempore Rector – contact: dirgen@polimi.it
Phone: +39 0223999378 – e.mail: privacy@polimi.it
Dott. Luciano Rinaldi – e.mail: luciano.rinaldi(at)polimi.it
Data will be processed by other authorized parties and, for this purpose, in compliance with current legislation.
The personal data collected are basically related to identification data, personal data and contact details (name and surname, e-mail address, profession, institution). These data are directly provided by the interested party.
The purpose of personal data processing is related to participation and documentation of the event. The data provided will be used only to organize, manage and document the event with images and videos and to send communication on future events, initiatives and activities of the Department of Physics.
The following table specifies, for each of the purposes identified above, the legal basis, the categories of personal data, and their related storage period:
| Purposes of the processing for which personal data are intended | Legal basis of data processing | Categories of personal data to be processed | Storage period of personal data | Recipient categories |
|---|---|---|---|---|
| Participation to the event.The data provided will be used only to organize, manage and document the event (also through video audio recordings and images). | Consent | Identification data, Personal data | For a period of time strictly necessary to achieve the purposes for which they are processed. | In relation to the purposes mentioned above, the data may be forwarded to companies and/or persons, that provide services, including external ones, on behalf of the Data Controller in order to carry out, promote and make known the event. |
| The data may also be communicated to the partners and promoters that help to organize the event, also as sponsors; photographs and audio-video recordings may be disseminated on institutional web sites, brochures and publications in paper and electronic format, as well as on magazines – also electronic ones – and other multimedia material. | ||||
| sending communications on future events, initiatives and activities of Politecnico, also in collaboration with other institutions, by sending e-mails and newsletters, within the scope of the University’s institutional purposes | Consent | Identification data, Personal data, Contact detail | Identification data, Personal data | For a period of time strictly necessary to achieve the purposes for which they are processed. |
| The data may also be communicated to the partners and promoters that help to organize the event, also as sponsors; photographs and audio-video recordings may be disseminated on institutional web sites, brochures and publications in paper and electronic format, as well as on magazines – also electronic ones – and other multimedia material. |
We inform you that the events of the Department of Physics of Politecnico di Milano can be subject to filming and audio-video recordings. The data related to treatment, included images, filming and audio/video recordings (hereinafter, the “Images”), also in partial and/or modified or adapted form, realized during the event will be treated in full respect of the GDPR. The data will be processed, also through electronic means, by specifically appointed subjects, for dissemination and communication activities of Department of Physics and/or Politecnico di Milano. The collected Images will be kept, also in electronic form and on any technological support for the purposes and within the limits defined above and may be disseminated in accordance with Law n. 150/2000 on institutional sites as well as through social network channels (Facebook, Twitter, Youtube, by way of example and not limited to).
You cannot be entitled to any compensation for the use of images.
Department of Physics has the right to access or disclose the User’s images without any consent, according to Article 97 of the law n. 633/1941. This authorization implies the granting of a non-exclusive license, without limits of duration and for the whole world, that can be transferred to third parties, for the use of the Materials and includes the rights mentioned in the following Articles, from 12 to 19 of the law n. 633 of 22 April 1941, including but not limited to: publication right; reproduction right through any mean or in any form; right of transcription, editing, adaptation, processing and reduction; right of communication to the public and dissemination, including screening, broadcasting and dissemination rights, also in a summarized and/or reduced version, by any technical means, the right to keep a copy of the Materials, also on electronic means and on any known technological support or available in the future for the purposes and within the limits defined above.
In any case, it is excluded, pursuant to the aforementioned Article and pursuant to Article 10 of the Civil Code, any use of the Images that could undermine the honor, the reputation or the position of the person filmed or registered.
The provision of data is optional.
If you refuse to provide data you will not be allowed to register and, therefore, take part to the event. The refusal to provide data for communication implies that you will not receive them (e.g. the interested party will not be informed and involved in the event). If you do not want to be the subject of audio-video recordings and/or images, you must not take part in the event.
The legal ground for the processing is the data subject’s express context. The said consent is expressed at the time of public events organised by the Department through the data subject’s voluntary act of proceeding to spaces (for instance, conference halls, event venues, etc.) where a photo or video shoot service is activated.
These spaces will be clearly identified through a special iconic information notice.
The personal data will not be, in any way, transferred to non-EU countries
Department of Physics, in compliance with Article 19 of the EU Regulation, will inform recipients, to whom the personal data have been communicated, about any corrections, cancellations or limitations of the treatment requested, where this is possible.
With reference to the aforementioned purposes, the interested party has the right to proceed, at any time, to the withdrawal of consent for identity and personal data processing by sending an email to: privacy(at)polimi.it(link sends e-mail).
Pursuant to Article 7 of the EU Regulation, the withdrawal of consent does not affect the legality of treatment, based on the consent before the withdrawal.
If the interested party deems that his/her rights have been compromised, s/he has the right to submit a complaint to the Data Protection Authority, according to the procedures indicated by this Authority at the following internet addres www.garanteprivacy.it/web/guest/home/docweb/-/docweb-display/docweb/4535524.
The consent to data processing, for the purposes mentioned above, is free and optional. However, any refusal implies the impossibility to take part in the event.
Personal data will be processed in paper, computerized and telematic form and stored in dedicated databases to which the access will be allowed, and therefore they become aware of, to the employees clearly appointed by the Data Controller as Internal Data Processors, who may carry out consultation, use, processing, comparison and any other appropriate operation, even automated, in compliance with the provisions of law necessary to ensure, inter alia, the confidentiality and security of data as well as the accuracy, updating and relevance of the data with respect to the stated purposes.
This privacy information is valid from the subheading date. Department of Physics could also make changes and/or additions to this information also as an outcome of any subsequent amendments and/or regulatory additions. The interested party can view the text of the information, constantly updated, on the website www.fisi.polimi.it/en/privacy_events
Last update: November 12th, 2021